- All catering staff must park in a previously designated area.
- Caterers are responsible for unloading, setting up, and reloading their goods.
- Caterers must check with the HOF designated staff upon arrival and check out with the HOF staff before leaving the grounds.
- Breakdown must occur immediately after the event. This includes the removal of all trash, recycling, used dishware and glassware, and other perishables from the premises.
- Events must end by 11:00 PM and the cemetery must be vacated by midnight.
- All food and beverage services should conclude no later than 10:30 PM
- Lessees are responsible for any fees incurred by vendors. This includes, but is not limited to: additional time on-site outside fees, cleaning fees, repair costs associated with any damage to the facilities or grounds, failure to comply with HOF guidelines.
- Lessees will be charged a $500 fee for any unusual cleaning requirements or damage should such damage occur. Any damage or required cleaning exceeding $500 will be charged to the Lessee. Vendors and/or Lessees will be notified about costs incurred.
- Caterers are responsible for all waste and recycling for the duration of the event.
- They must provide their own trash & recycling receptacles and bin liners.
- All trash must be taken off-site for disposal. The Foundation does not have an on-site dumpster for catering use.
- A small staging area is available for caterers’ use for all events taking place in the Bell Tower
- This space does not include kitchen amenities.
- Caterers are responsible for maintaining the cleanliness of the venue and returning all facilities to their original state (including sweeping and mopping floors with clean, hot water) including removal of equipment, food, beverage, and all waste and recycling.
- Oakland Cemetery does not have outside lighting and power sources are limited. It is the responsibility of all vendors to bring the necessary equipment to provide adequate lighting for their staff during outside events.
- All ice must be disposed of properly, vendors are permitted to dispose of ice in the gutters along the paved roads or in the designated sinks.
- Ice cannot be discarded on any plants, grass, or other green spaces.
- HOF staff cannot assist the caterer with dishwashing, loading goods belonging to the caterer, removing linens, breaking down any food or bar set-ups, or breaking down caterers’ furniture and equipment.
- HOF is not responsible for any items left, any lost or stolen equipment, or any other property belonging to the caterer, vendors, or client.
- Caterers must check with the HOF Staff to ensure that all guidelines are met at the conclusion of the breakdown, prior to leaving the grounds.