Development Coordinator

Historic Oakland Foundation (HOF) is a 501(c)3 nonprofit founded in 1976 as the “friends of” group for Oakland Cemetery. Our mission is to partner with the City of Atlanta to preserve, restore, enhance, and share Oakland Cemetery with the public as an important resource and an island of tranquility in the heart of the city. Oakland Cemetery is a garden oasis, historical repository, cultural resource, leader in restoration, and a southern cultural entity. Learn more at: www.oaklandcemetery.com 

HOF is accepting applications for the role of Development Coordinator. This position works with the Senior Director of Development to implement and expand HOF’s membership program and execute the annual development plan. Membership program delivery includes member acquisition and cultivation; special event membership recruitment, volunteer coordination and solicitation for membership events, program benefits benchmarking and evaluation; updated and requesting of marketing collateral; and strategy delivery and evaluation to ensure the program’s ongoing effectiveness and growth through engaging membership campaigns. Other development-related duties include grant submissions, grant tracking, grant reporting, in kind sponsorship solicitation for select events, and fulfillment, donor communications, and cultivation and recognition events.

Role and Accountabilities: 

Membership

  • Execute the annual membership plan, using targeted strategies for acquisition, retention, and upgrades to expand current membership and meet annual budget:

  • Serve as the primary point of contact for all HOF members;

  • Coordinate regular outreach and renewal campaigns via direct mail, email, and phone;

  • Develop enhanced member benefits, including special members-only programs and events;

  • Update database with current information on members, donors and campaign outcomes

  • Help set, implement, and evaluate strategies that grow HOF’s base of support;

  • Coordinate production of and generate copy for all membership collateral materials;

  • Oversee volunteers at membership tents during events;

  • Pull weekly & monthly reports and share updates with senior leaders;

  • Send weekly email communications to new & renewing members;

  • Manage membership inbox and respond to questions and inquiries.

Fundraising

  • Coordinate donor mailings for fundraising campaigns and special events;

  • Support and execute donor cultivation and recognition events;

  • Identify and research new government, corporate, foundation, and private funding prospects;

  • Ensure timely reports, acknowledgements, proposals, and stewardship grants;

  • Work with Senior Director of Development to submit compelling letters of intent, grant proposals, and donor reports;

  • Work with the President & CEO and Senior Director of Development in working with HOF's Board of Trustees and Board of Advisors;

  • Track and collect quantitative and qualitative data on programs and activities; 

  • Produce reports and lists, as needed;

  • Support the Senior Director of Development with prospect research and donor relations;

  • Conduct all work through the lens of elevating diversity, equity, inclusion, and access (DEIA), and help guide the organization through a sustained period of organizational change whereby DEIA becomes the default lens through which all organizational attitudes and actions are conducted.

Required qualifications: 

  • Bachelor’s degree in related field required.   

  • A minimum of 2 years of working in development with a non-profit organization desired.

Desired Characteristics:

  • Exceptional verbal and written communication

  • Customer service mindset  

  • Strong interpersonal skills and ability to work with a diverse group of professionals

  • Ability to work within a complex institution with all levels of leadership, staff, volunteers, members, and donors 

  • Flexible, works well under pressure and deadlines

  • Curious, motivated, and self-directed

  • Strong administrative and organizational skills  

  • Self-starter with demonstrated improvement of administrative processes, ability to multi-task and meet deadlines 

  • Must be available to work additional evening and weekend hours at special events and programs as needed

Desired Competencies: 

  • Proficiency in Microsoft Office programs–Excel, Word, PowerPoint and Outlook 

  • Experience with database programs, especially SalesForce 

  • Experience with Square or other point-of-sale systems

  • Familiarity with Mailchimp, Veevart, DonorSearch and Instrumentl 

  • Knowledge of Oakland’s history, events, etc. 

Work Schedule: HOF offers a flexible hybrid work environment that includes three in office days each week, with an all staff day each Wednesday and two days of remote work. The standard work week for this position is Monday through Friday with the exception of when we are hosting special events and membership engagements in the evenings and on weekends.

To Apply:  Interested applicants should email their letter of interest and resume to careers@oaklandcemetery.com. 

Position Classification: 

This position is full-time. Salary is $40,000-50,000 annualized, commensurate with experience. 

Additional Information:

The statements contained in this position description are not necessarily all-inclusive, additional duties and responsibilities may be assigned and requirements may vary from time to time. 

Professional business references and a background check will be required for all final applicants selected for a position. In accepting a position, it is understood that continued employment is contingent upon a satisfactory background check. A satisfactory background check is the absence of a criminal record which bears a demonstrable relationship to the applicant/employee’s suitability to perform the required duties and responsibilities of the position. 

Historic Oakland Foundation is committed to providing equal employment opportunity to all applicants and employees in full compliance with all state, federal, and local laws prohibiting discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, age, disability, or any other status protected by applicable law.

Historic Oakland Foundation is not currently accepting resumes from agencies for this position.