The list below contains answers to many of our most frequently asked questions about private events at historic Oakland Cemetery.
How can I book my event?
Submit an inquiry through this Private Event Inquiry Form. A team member will reach out and work with you to plan your event.Are there any benefits for Historic Oakland Foundation members?
Yes! As a thank you for your ongoing support, Foundation members receive up to 15 percent off private event rental rates depending on membership level.Can I hire my own vendors? Do I have to use preferred vendors?
HOF has an Approved Vendor list that makes it easy for you to plan your event. These vendors work with HOF regularly and are familiar with our unique spaces and requirements. Should you want to use your own vendors, there is a $500 fee. Your vendors must sign our Private Event Guidelines and are responsible for following all HOF rules and regulations.Where can I have my event?
Starting in January 2023, Oakland Cemetery’s historic Bell Tower is a unique location for your reception or event. With a capacity of 100, the newly rehabilitated Bell Tower features two floors of event space, two outdoor balconies overlooking the cemetery, a covered porte cochere, and a front porch. The entire building is accessible.Where can I have my reception or event?
Opening in 2023 after a six-month restoration, Oakland Cemetery’s historic Bell Tower is a unique location for your reception or event. The newly restored Bell Tower features two floors of event space, two outdoor balconies overlooking the cemetery, a covered porte-cochere, and a front porch. The building capacity is 98 and the entire building is accessible.Are there restrictions on décor, flowers, or candles?
Oakland Cemetery is an important cultural and historic site and is listed on the National Register of Historic Places. Therefore, the protection of the grounds, gardens, monuments, hardscapes, and artifacts is of the utmost priority. The Lessee is responsible for all decorations and special effects for the event within the following guidelines:- Unless specifically approved by the HOF, all decorations and signs must be freestanding and cannot be hung on the walls of any buildings or on monuments.
- No open flames are permitted.
- Pyrotechnics, confetti cannons, artificial petals or rice are not permitted.
- Unless specifically approved by the HOF, items cannot block any streets or paths.
- Unless prearranged, all items must be removed from the premises immediately following the event.
- Touch-up painting of decor items is not permitted on the property. The building of decor items onsite must be pre-approved.
Can I have my rehearsal at Oakland Cemetery?
Yes, our team can work with you to arrange the rehearsal. The Bell Tower may be rented for a rehearsal dinner or reception.What is the parking situation?
HOF offers free, non-secured parking spaces for events, both inside Oakland Cemetery and in a small lot adjacent to the main gate on a space-available basis.Can we drive into the cemetery?
Driving and parking on the grounds is permitted for passenger vehicles on a limited basis and must be approved by HOF event staff. Parking should be reserved for lessees, guests with mobility issues, and approved vendors. All vehicles must remain on the designated roadway areas. A golf cart is available for rent for transporting guests with mobility issues, shuttling guests from outdoor venues to the restrooms, and transportation for wedding parties to the ceremony site.Are Oakland Cemetery and the Bell Tower ADA accessible?
Oakland Cemetery is a historic site with asphalt, brick, and stone paths. Some paths are uneven and are unsuitable for wheelchairs or strollers. Additionally, some burial lots require the use of steps. HOF’s event team can work with you and your guests to find suitable paths and locations.The Bell Tower is ADA accessible and includes an exterior ramp entrance, elevator, and accessible restrooms on both levels.
What about rain or inclement weather?
Except for events held in the historic Bell Tower, all Oakland events are scheduled outside and should include alternate plans for inclement weather. A Rain Plan is required for all outdoor events. No refunds are made for events because of weather conditions.What is the alcohol policy?
All private events must receive prior authorization from HOF to serve alcohol. Guests must provide a licensed and insured bartender for any event serving alcohol.What are capacity limits?
The historic Bell Tower can accommodate 100 people. HOF’s events team can work with you on floor plans to ensure a special event.Can I have my own event planner?
Yes, you may have a planner. HOF event staff do not provide planning services outside of normal event rental operational needs. A day-of coordinator is required for weddings with 75 or more guests.What about restrooms?
For outdoor-only events, HOF requires that at least one portable toilet be rented for parties of 150 or more. The Bell Tower has accessible restrooms on both levels.Are tables and chairs provided?
Tables and chairs are provided for Bell Tower rentals only. All outdoor events must provide their own equipment for events.What about security?
General security officers are on duty from setup through breakdown. These general security costs are included in the rental fee. Off-duty police officers are required for events with an expected attendance of 150 or more and/or where there is amplified music.Are tables and chairs provided?
Tables and chairs are provided for Bell Tower rentals only. All outdoor events must provide their own equipment for events.All Bell Tower rentals include 15 standard 6’ tables and 100 folding chairs.
What about A/V needs?
We offer the use of one PA speaker with a wired microphone.Bell Tower events include a projector and a 10’ tripod screen.
For additional A/V equipment needs, please see our preferred vendors list.